April 10th 2006
Friends of the Multi Arts Board Meeting
Twelve
people were present at the meeting:
Debi
Maehs, Jessica Novak, Marjorie Hammer, Judy Laine, Claire Zernik-Cline, Mike
Smolen, Carol Fincher, Lynn Schwartz, Karen Dean, Staci Willis, Sue Baker, and
Hannah Barbara Fulton
The meeting was called to order by President Debi
Maehs.
The
minutes for the March 13th meeting were read individually. A change
to the minutes was made that the volunteers for the Stillwater Arts and
Heritage Festival would receive a t-shirt only if they worked for four hours or
more. A motion to accept the minutes as corrected was made from the floor,
seconded, and passed unanimously.
Karen
Dean gave the treasurer’s report. She closed the account at Stillwater National
Bank and opened a new account at University and Community Federal Credit Union.
There will be no service charges. Checks have been ordered. The ledger balance
at this time is $1,837.61.
Mike
Smolen reported that he has the new web site running. The address is www.friendsofmultiarts.org. If
there are announcements or any other information that needs to go out, Mike can
enter it into the website. There is no control over the banners. The “Welcome”
page links to Debi’s email. The Multi Arts’ phone number is on the website.
There is also a guest book. The Friends’ mission statement needs to be put on
the first page. The schedule for Multi Arts can be added. A suggestion was made
to put information about members, but at this time there is not enough memory.
The
general membership meeting had been changed to April 12th, instead
of April 11th. A room was not available at Multi Arts on the 11th.
The meeting will be at 5:30 pm.
Hannah
Barbara Fulton discussed progress on the by-laws. The committee has almost
finished the final draft for consideration. They only need two more paragraphs
to be completed. Hannah was concerned that they would not be ready for the
membership meeting. The board felt that only a report on the progress made by
the committee was needed, not a complete draft.
Debi
had sent out a new membership list through her email. Several members said they
had not received this email. Debi felt she may have to start getting receipts
for email so she would know everyone had received needed information. There are
twenty-five people in Friends who do not have email.
Karen
is not able to go to the IRS workshop in
Staci
Willis discussed progress for the Stillwater Arts and Heritage Festival. She
had very little response for volunteers from her email. Snacks and help for the
Friday night reception are still needed. Membership forms, cash box, brochures,
and Multi Arts Schedules are needed for the information tents. T-shirts (for
those who work four or more hours) and badges will be available for volunteers
to wear. A sign for Multi Arts can be printed by Parks and Recreation. An 18x24
inch sign can be made for our table. It will be a temporary sign until we have
a permanent logo.
The
Friends’ brochures is being designed and produced by Judy Laine and Claire Zernik-Cline.
It will contain a membership form. There was a discussion about the temporary
logo. Some liked it, and some did not. It was decided since the logo is just
temporary, we should wait until a later meeting for further discussion.
The
agenda for the membership meeting will be as follows: Each committee head will
give a brief report on progress made up until the current time. Briefs,
treasurer reports, and copies of minutes will be available for all. Earline
Strom will talk about the Arts Festival and the need for volunteers.
The
board discussed the need for a membership committee. At this time a Friends’ membership
runs from January to January and is not prorated. Judy stated that one of the
duties that had been discussed for one of the vice presidents was membership.
The
meeting was adjourned.